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Emergency Preparedness: Resources


SAMPLE EMERGENCY PLANS
Planning for emergencies is vital for the survival of performing arts organizations. These sample plans are made available for organizations to use as models for their own plans. While the content and structure of these samples may not exactly match your organization’s needs, you may find it valuable to use elements from several to help develop your plan.

These plans are made available by Performing Arts Readiness under the Creative Commons License Attribution-NonCommercial-NoDerivatives 4.0 International (CC BY-NC-ND 4.0).


POCKET RESPONSE RESOURCE

This free document is Phase I of a new, improved online readiness planning tool. As arts and cultural organizations prepare for and undertake safe re-opening steps, the PRR can be a critical element for the safety and security of visitors, artists and crew, staff and volunteers, as well as an organization’s physical assets, during COVID-19 and beyond.

“This PRR is the newest addition to a collection of resources offered by the Performing Arts Readiness project,” said Tom Clareson, Project Director of PAR. “Grants, in-person risk assessments and trainings, case studies and sample emergency plans have been increasing the readiness of arts organizations for the past three years, and the PRR is an important addition to this collection.” The PRR and instructions are available for free download at www.nedcc.org/dplan and www.ArtsReady.org. dPlan is a program of the Northeast Document Conservation Center, based in Andover, MA, and ArtsReady is a program of South Arts, based in Atlanta, GA.

PERFORMING ARTS READINESS
The Performing Arts Readiness (PAR) project supports a variety of programs to increase knowledge and the ability of performing arts organizations to create and execute emergency recovery plans.

PERFORMING ARTS READINESS WEBINARS, EDUCATION AND TOOLS
The Performing Arts Readiness project offers free webinars, on-site training, and presentations at professional conferences on various topics related to emergency preparedness.

PERFORMING ARTS INSTITUTIONAL EMERGENCY PREPAREDNESS PLANNING GRANTS
The national Performing Arts Readiness (PAR) project team works to raise awareness, increase resources, and provide training that addresses the unique needs of the performing arts industry, development of basic tools to assist with planning and advocacy, and provision of grant opportunities to support network development and institutional preparedness.

STATE HOMELAND SECURITY & EMERGENCY MANAGEMENT
State Homeland Security & Emergency Management offers resources for before, during or after an incident. Find links to homeland security and public safety web sites from the states, territories and the District of Columbia.


ARTSREADY
ArtsReady is a web-based emergency preparedness platform designed to provide arts and cultural organizations with customized business continuity plans. An initiative of South Arts, the program has different levels of membership to help organizations get started and become informed on the steps to take in case of an emergency. Basic membership offers organizations the following: ArtsReady newsletter

Updates from ArtsReady on response, recovery, and readiness: Access the ArtsReady Library


ALLIANCE FOR RESPONSE
There are approximately 30 networks across the country that bring together cultural institutions and local emergency responders. Alliance for Response has been effective on many levels: encouraging institutions to complete disaster plans and train for emergencies; creating cooperative disaster assistance networks among museums, libraries, archives, and historical properties and sites; raising awareness of the importance of cultural heritage in communities; and influencing official emergency policies and plans.

NATIONAL COALITION FOR ARTS’ PREPAREDNESS AND EMERGENCY RESPONSE
National Coalition for Arts’ Preparedness and Emergency Response published the Cultural Placekeeping Guide in June 2017 as a way to introduce a network-building approach, called “cultural placekeeping,” for both safeguarding and strengthening local arts and culture communities. Organizing a self-help emergency action network to supplement and coordinate with the existing disaster management system is a way to foster community cohesion and connectedness—important generally and invaluable when a crisis strikes.

CULTURAL PLACEKEEPING GUIDE
Americans for the Arts presents how to create a network for local emergency action.

INTRODUCTION TO EMERGENCY PREPAREDNESS FOR PERFORMING ARTS ORGANIZATIONS - WEBINAR
Localized emergencies, regional disasters, and catastrophic events can have a devastating impact on performing arts organizations where even a brief loss of business can threaten sustainability. This free 90 minute webinar will provide an introduction to why emergency preparedness is critical to protect your organization from external risks and internal vulnerabilities.

COMMUNITY RECOVERY THROUGH ARTS AND CULTURE - WEBINAR
Arts and culture have a vital role to play in recovery from disasters. Whether joining people through music, dance, theater or other experiences; providing moments of respite, joy and humor; allowing people to tell their personal stories of the disaster through visual, verbal or other means; or even just providing a place to congregate, gather information or grab a cup of coffee, arts and culture and the organizations that produce them enable us to move from victimhood to personhood.

CRISIS COMMUNICATION AND REPUTATION MANAGEMENT FOR PERFORMING ARTS ORGANIZATIONS - WEBINAR
This webinar reviews elements of strategic communication that are essential before, during and after crisis events. It examines how your organization can best prepare to respond to crisis and restore organizational reputation.

DISASTER RESPONSE FOR PERFORMING ARTS ORGANIZATIONS - WEBINAR
Emergency response can be a daunting prospect for performing arts organizations. This webinar will lay out the basic tenets of responding to an emergency including support organizations, working with vendors, and helpful resources for organization and planning.

RISK ASSESSMENT FOR PERFORMING ARTS ORGANIZATIONS - WEBINAR
Natural disasters, local emergencies, and other disruptive events can have devastating effects on all sizes of performing arts organizations. This webinar will focus on mitigating risks at institutions, to prevent disasters from happening and to reduce the impact of unavoidable disasters.

PROTECTING YOUR ASSETS: MANAGING LEGACY MATERIALS FOR PERFORMING ARTS ORGANIZATIONS - WEBINAR
Is your organization’s history in a basement, under water pipes, or next to the furnace and unorganized? Performing Arts Organizations often keep a variety of legacy materials, including business records, programs from performances, posters, props, and other artifacts. Using a series of case studies, this webinar will examine how to collect and organize both physical and digital arts-related materials so you can access these materials for future.

UNDERSTANDING CYBERSECURITY FOR PERFORMING ARTS ORGANIZATIONS - WEBINAR
Performing Arts Organizations are at risk of losing funding, audiences, and information due to cybersecurity vulnerabilities. This session will cover securing your data, network, website, and computers. It will address security myths, passwords, tracking, malware, and will cover a range of tools and techniques, making this session ideal for small to mid-sized organizations.

NETWORKING FOR DISASTER MANAGEMENT IN THE PERFORMING ARTS - WEBINAR
Emergency response and preparedness for performing arts organizations can be a difficult task for individual organizations. This free 90-minute webinar will demonstrate how working with multiple organizations in a network for disaster management can be accomplished.

CAPACITY INTERACTIVE HOW ARTS ORGANIZATIONS CAN SURVIVE A PANDEMIC - PODCAST
Brett Egan provides his guidance around fundraising, marketing, programming, and leadership during crisis.